This Book
This book helps you recognize that the basic tenets of successful project management are simple. The most complex analytical technique takes less than ten minutes to master! In this book, we discuss information that’s necessary to plan and manage projects and provide important guidelines for developing and using this information. Here, you discover that the real challenge to a successful project is dealing with the multitude of people whom the project may affect or need for support. There are plenty of tips, hints, and guidelines for identifying key players and then involving them.
But knowledge alone won’t make you a successful project manager — you need to apply it. This book’s theme is that project management skills and techniques aren’t burdensome tasks you perform because some process requires it. Rather, they’re a way of thinking, communicating, and behaving. They’re an integral part of how we approach all aspects of our work every day.
So this book is intended to be direct and (relatively) easy to understand. But don’t be misled — the simple text still navigates all the critical tools and techniques you’ll need to support your project planning, scheduling, budgeting, organizing, and controlling. So buckle up!
This information is presented in a logical and modular progression. Examples and illustrations are plentiful — so are the tips and hints. And we (attempt to) inject humor from time to time to keep it all in perspective. The goal is that you finish reading this book feeling that good project management is a necessity and that you’re determined to practice it!
Of course, we want you to read every single word in this book, but we understand your life is busy and you may have time to read only what’s immediately relevant to you. In that case, feel free to skip the sidebars. Although the sidebars offer interesting, real-life stories of our own experiences, they’re not vital to grasping the concepts.
Foolish Assumptions
When writing this book, we assumed that a widely diverse group of people would read it, including the following:
Senior managers and junior-level staff (who’ll become tomorrow’s senior managers)
Experienced project managers and people who’ve never been on a project team
People who’ve had significant project management training and people who’ve had none whatsoever
People who’ve had years of real-world business and government experience and people who’ve only recently entered the workforce
After reading this book, we hope you wonder (and rightfully so) why all projects aren’t well-managed — because you’ll think these techniques are so logical, straightforward, and easy to use. But we also assume you recognize there’s a big difference between knowing what to do and doing it. We assume you realize you’ll have to work hard to overcome the forces that conspire to prevent you from using these tools and techniques.
Finally, we assume you’ll realize that you can read this book repeatedly and learn something new and different each time. Think of this book as a comfortable resource that has more to share as you experience new situations.
Icons Used in This Book
We include small icons in the left margins of the book to alert you to special information in the text. Here’s what they mean:
Beyond the Book
In addition to the material in the print or e-book you’re reading right now, you can access free companion materials online. Simply navigate to www.dummies.com and search for “Project Management For Dummies Cheat Sheet.” From there you’ll be able to read or print several useful articles about confirming your project’s justification, developing meaningful project objectives, developing achievable project schedules, eliciting and sustaining commitment for projects, holding people accountable, and avoiding common project pitfalls.
Where to Go from Here
You can read this book in many ways, depending on your own project management knowledge and experience and your current needs. However, we suggest you first take a minute to scan the table of contents and thumb through the parts of the book to get a feeling for the topics we cover.
If you’re new to project management and are just beginning to form a plan for a project, first read Parts 1 and 2, which explain how to plan outcomes, activities, schedules, and resources. If you want to find out how to identify and organize your project’s team and other key people, start with Part 3. If you’re ready to begin work or you’re already in the midst of your project, you may want to start with Part 4. Or feel free to jump back and forth, hitting the chapters with topics that interest you the most.
The most widely recognized reference of project management best practices is A Guide to the Project Management Body of Knowledge (PMBOK), published by the Project Management Institute (PMI). The seventh and most recent edition of PMBOK (PMBOK 7) was published in 2021. The Project Management Professional (PMP) certification — the most recognized project management credential throughout the world — includes an examination (administered by PMI) with questions based on PMBOK 7.
Because we base this book on best practices for project management activities, the tools and techniques we cover are in accordance with PMBOK 7. However, if you’re preparing to take the PMP examination, use this book as a companion to PMBOK 7, not as a substitute for it.
As you read this book, keep the following points in mind:
PMBOK 7 identifies what best practices are but doesn’t address in detail how to perform them or deal with difficulties you may encounter as you try to perform them. In contrast, this book focuses heavily on how to perform these project management techniques and processes.
We’ve revised and updated the book so that all the tools and techniques discussed and all the terminology used to describe those tools and techniques are in agreement with those used in PMBOK 7 and, when possible, prior PMBOK editions.
Where appropriate, we include a section at the end of each chapter that specifies where the topics in the chapter are addressed in PMBOK 7.
PMBOK 7 often contains highly technical language and detailed processes, which people mistakenly dismiss as being relevant only for larger projects. This book, however, deliberately frames terms and discussions to be user-friendly. As a result, people who work on projects of all sizes can understand how to apply the tools and techniques presented.
No matter how you make your way through this book, plan on reading all the chapters more than once — the more you read a chapter, the more sense its approaches