Teach Yourself VISUALLY Microsoft 365. Paul McFedries

On the Quick Access Toolbar, tap the More button ().

      Note: If you do not see the Quick Access Toolbar, see the previous section, “Customize the Quick Access Toolbar,” to learn how to display it.

      

Tap Touch/Mouse Mode.

       The Touch/Mouse Mode command appears on the Quick Access Toolbar.

      Switch to Touch Mode

      

On the Quick Access Toolbar, tap Touch/Mouse Mode.

      

Tap Touch.

       The Microsoft 365 app increases the spacing between the buttons on the Quick Access Toolbar and the Ribbon, grouping Ribbon buttons as needed.

      TIP

      Are there any other features in Microsoft 365 apps that make the apps easier to use on touch devices?

      Yes, Word’s Read Mode contains buttons ( and ) on the left and right sides of the screen (A) that you can tap to change pages. See Chapter 8 for details on switching to Read Mode. For a more touch-friendly experience, consider using Microsoft 365 on an iPad or Android device.

CHAPTER 2

      Working with Files

Create a New File

      When you are ready to create new content, rather than adding to an existing document, you can create a new file. The Start screen that appears when you open a Microsoft 365 app (except Outlook, OneNote, and Teams) enables you to create a new file, as described in Chapter 1. If Word, Excel, PowerPoint, Access, or Publisher is already open and you want to create a new document, workbook, presentation, database, or publication, you create a new file using Backstage view. You have the option of creating a blank file or basing the file on a template.

      Create a New File

      Create a New Blank File

      

Click the File tab.

      

Click New.

      The New screen appears.

      

Click the Blank Type thumbnail, where Type is the type of file, such as Document (Word), Workbook (Excel), or Presentation (PowerPoint).

      Create a New File from a Template

      

Click the File tab (not shown).

      

Click New.

      The New screen appears.

      

Click the template that represents the type of file that you want to create.

       You can use this Search box to search for the template you want.

      Note: A template contains predefined text and formatting that serve as the starting point for your document, saving you the effort of manually adding that text and formatting it.

      A preview and description of the template appears.

      

Click Create.

      The Microsoft 365 app creates and then opens a new file based on the template.

      TIP

      Is there another way I can create a new Microsoft 365 file?

      Yes. Click the Start button () and then click the Office app to launch it. Click Create () and then click a file type from the menu that appears. Windows opens or switches to the app and creates the new file.

Save a File

You save files you create in Microsoft 365 apps so that you can use them at another time. When you save a file, you can give it a unique filename and store it in the folder or drive of your choice.

      After you save a file for the first time, you can click the Save button () in the app’s title bar to save it again. The first time you save a file, the app prompts you for a filename. Subsequent times, when you use the Save button () in the title bar, the app saves the file using its original name without prompting you.

      Save a File