Teach Yourself VISUALLY Microsoft 365. Paul McFedries

Click the tab containing the gallery you want to display.

      

Click the gallery’s More button ().

      

Click the gallery item you want to apply.

       When you hover the mouse () over a gallery item, the app displays a preview of the effect.

      Launch a Dialog Box

      

Click the tab containing the group you want to work with.

      

Click the group’s dialog box launcher ().

       The app displays a dialog box containing additional settings related to the group.

      TIPS

      Why do some Ribbon tabs appear and disappear?

      Tabs that come and go on the Ribbon are known as contextual tabs. They are contextual in the sense that they appear only when you select an object in a document. For example, if you select a chart in Excel, the Chart Design and Format tabs appear. These contextual tabs contain commands related to working with charts. When you click outside the chart to deselect it, the contextual tabs disappear because you no longer need them.

      Can I make the Ribbon take up less room?

      Yes. Right-click any section of the Ribbon and then click Collapse the Ribbon. You now see just the Ribbon tabs. You can display the full Ribbon temporarily by clicking a tab.

Customize the Quick Access Toolbar

The Quick Access Toolbar offers one-click access to your frequently used commands. The Quick Access Toolbar is hidden by default, so to use it you must first display it. Its default position is below the Ribbon. Also by default, the Quick Access Toolbar either is empty or contains just one or two buttons, so you must customize this toolbar to add the commands you use often, such as the New, Open, Save, and Quick Print commands.

      You can also reposition the Quick Access Toolbar so that it appears above the Ribbon, and you can configure it to show only the command icons.

      Customize the Quick Access Toolbar

      Display the Quick Access Toolbar

      

Right-click the Ribbon.

      

Click Show Quick Access Toolbar.

      The app displays the Quick Access Toolbar below the Ribbon.

      Add Commands to the Quick Access Toolbar

      

On the Quick Access Toolbar, click the More button ().

Click a command.

       The app adds the command to the Quick Access Toolbar.

      

Repeat steps 1 and 2 in this subsection for each command you want to add.

      Customize the Quick Access Toolbar

      

On the Quick Access Toolbar, click the More button ().

       You can click Show Above the Ribbon if you want to display the Quick Access Toolbar above the Ribbon.

       You can click Hide Command Labels to display just the command icons on the Quick Access Toolbar.

       You can click Hide Quick Access Toolbar if you want to temporarily remove the toolbar from the app window.

      TIPS

      How do I remove a button from the Quick Access Toolbar?

      To remove a command, click the Quick Access Toolbar’s More button (). In the menu that appears, click the command you want to remove. The button no longer appears on the Quick Access Toolbar.

      Can I add commands that do not appear in the Quick Access Toolbar’s menu?

      Yes. You can add commands to the Quick Access Toolbar directly from the Ribbon. Click the tab containing the command that you want to add, right-click the command, and then click Add to Quick Access Toolbar. The command now appears as a button on the Quick Access Toolbar.

Using a Microsoft 365 App with a Touch Screen

If you use Microsoft 365 on a touch-screen device, you can take advantage of Touch mode to make using the apps easier and more efficient. You can configure the Quick Access Toolbar with a command that toggles between the default Mouse mode and the tablet-friendly Touch mode.

      In Mouse mode, the Quick Access Toolbar and Ribbon button are closely spaced because it is relatively easy to select buttons accurately with a mouse. In Touch mode, the Quick Access Toolbar and Ribbon buttons are spaced farther apart to make it easier to select buttons accurately by tapping them with a finger.

      Using a Microsoft 365 App with a Touch Screen

      Add Touch/Mouse Mode to the Quick Access Toolbar