Teach Yourself VISUALLY Zoom. Paul McFedries

application, or other types of content to the participants in your meeting. By default, only the meeting host can share content in this way. However, it is often useful to allow participants to share content. To allow this, you must enable participant screen sharing in your Zoom profile settings. For the full details on using screen sharing, see Chapter 6.

      Enable Screen Sharing for Participants

      

Use a web browser to navigate and sign in to https://zoom.us/profile/setting.

      

Click Meeting.

      Zoom displays the meeting settings.

      

Click Screen sharing ( changes to ).

      

Under Who Can Share?, click All Participants ( changes to ).

      

Under Who Can Start Sharing When Someone Else Is Sharing?, click All Participants ( changes to ).

      

Click Save.

      Meeting participants can now use screen sharing.

      Note: Changes to screen sharing settings do not apply to existing meetings.

Enable Breakout Rooms for Participants

You can make your large meetings more efficient and productive by enabling participants to be split into multiple breakout rooms. A breakout room is a separate session that includes a subset of the participants from the main meeting. By splitting a large meeting into several breakout rooms, you make it easier for participants to talk and share information. Breakout rooms are disabled by default, so to use them you must enable a setting in your Zoom profile. To learn how to create breakout rooms, see the next section, “Create Breakout Rooms.”

      Enable Breakout Rooms for Participants

      

Use a web browser to navigate and sign in to https://zoom.us/profile/setting.

      

Click Meeting.

      Zoom displays the meeting settings.

      

Click Breakout room ( changes to ).

      

Click Allow host to assign participants to breakout rooms when scheduling ( changes to ).

      Note: To pre-assign breakout rooms, use the Zoom web portal to schedule a meeting and click Breakout Room pre-assign ( changes to ).

      

Click Save.

      You can now create breakout rooms in meetings.

      Note: Changes to breakout room settings do not apply to existing meetings.

Create Breakout Rooms

In a large meeting, you can enhance communication and sharing by creating breakout rooms. Each breakout room contains a subset of the participants from the main meeting. Breakout room participants get the same audio, video, and screen sharing features as they do in the main meeting, but the smaller number of participants in the breakout room makes for easier communication. You can create up to 50 breakout rooms. You can have Zoom automatically assign participants to each room, assign the participants yourself, or allow participants to choose rooms themselves. See the previous section, “Enable Breakout Rooms for Participants,” to activate this feature.

      Create Breakout Rooms

      

In the host controls, click Breakout Rooms.

      Zoom displays the Create Breakout Rooms dialog.

      

Click the Create X breakout rooms to set the number of rooms.

      

Click how you want the rooms assigned to the participants ( changes to ):

       Assign automatically. Let Zoom assign the participants.

       Assign manually. Assign the participants yourself.

       Let participants choose room. Let each participant choose the room they want.