Teach Yourself VISUALLY Microsoft Teams. Matt Wade

Settings.

      

Click Devices.

      

Under Audio devices, select the speaker and microphone you want to use.

      

Under Noise suppression, select how aggressively you want background noise to be removed. Auto (Default) is likely best to start with.

      

Under Camera, select which webcam you want to use (if you have multiple).

       Click Make a test call and run through the steps to confirm your audio and video devices are working as expected.

      Note: Teams will remember these settings for your next call or meeting. You can always change your device settings when joining or during a meeting.

View a Person’s Contact Card

Every person in Teams has a list of contact information that is easily accessible to you so you can find their job title, office location, phone number, and more personal details.

      View a Person’s Contact Card

      

Hover over the profile photo or initials of a colleague.

      

The contact card lists photo, name, title, email address, phone number, department, and sometimes additional content from your organization.

      

To send a quick private chat, enter a message in the text box and click Send ().

      

To start a new private chat or open the ongoing chat with this person, click Chat ().

      

To start a new email to this person, click Email ().

      

To see this person in the organization chart, click View organization ().

      Note: See the next section in this chapter for further details on the organization chart.

       To start a video call with this person, click Video call ().

       To start an audio call with this person, click Audio call ().

View the Organization Chart

Teams offers one of the best visual organization charts in Microsoft 365, but it is not the most obvious feature to find. Presuming your system has been set up so that everyone has a manager listed in their contact card, the org chart should automatically populate who reports to whom so that you can get a clear overview of the hierarchy of your organization.

      View the Organization Chart

      

Hover over the profile photo or initials of a colleague.

      

In the contact card, click View organization ().

      

The org chart showing the hierarchy above and below that person will display. Click any person’s card to expand it and take action (e.g., send a chat or email or start a call).

Switch Between Organizations as a Guest

A major feature benefit of Teams is the ability to be a guest in someone else’s Teams system. Guests can take part in private chats and Teams in that system. However, you do have to switch between your guest accounts to check in on those orgs from time to time.

      You will not be a guest in another system unless you have explicitly been invited by someone to a Team and you have accepted that invitation. After that, you can be included in conversations with people who are in any Team you are in, and other Team owners can add you to their Team as a guest.

      Switch Between Organizations as a Guest

      

Click your profile photo or initials in the top-right corner.

      

Select the organization you want to switch to. The other org’s list of Teams should load.

      Note: To switch back to your home account, follow steps 1 to 2 and select your organization.

Leave an Organization as a Guest

Once you are done working as a guest in another organization’s Team, you will likely want to remove that organization from your accounts and orgs list. This is a complex process for a simple goal, and Microsoft is working on a simplified process in the future. If these steps do not work for you, you should reach out to your IT team or do some research online for the current steps.

      Leave an Organization as a Guest

      

In your favorite browser, browse to https://myapps.microsoft.com and log in with your work or school account.